HIPAA Compliant Medical Equipment Transport
Secure PHI-Aware Equipment Moves with Full Business Associate Agreement
Many medical devices contain patient health information (PHI) — MRI systems, CT scanners, ultrasound machines, and clinical workstations store identifiable patient data. Moving these without proper HIPAA safeguards creates serious regulatory exposure. Our HIPAA-compliant transport program includes signed Business Associate Agreements (BAAs), PHI data destruction protocols, secure chain-of-custody controls, and trained staff who understand healthcare privacy obligations.
What's Included
Our Process
How It Works
PHI Risk Assessment
Before the move, we work with your IT and compliance team to identify all devices that may contain PHI — including imaging systems, monitors, and workstations.
BAA Execution
We execute a Business Associate Agreement that covers the entire engagement, including all subcontractors handling your equipment.
Data Sanitization Planning
For devices being decommissioned or repurposed, we coordinate NIST-compliant data wiping. You receive a Certificate of Data Destruction for your compliance records.
Secure Move Execution
All personnel involved in your move are HIPAA-trained. Equipment is transported in secure vehicles with restricted access and documented custody transfers.
Chain-of-Custody Maintenance
Every transfer of custody — from your facility to our truck, to our warehouse if applicable, to the destination — is documented with timestamps and signatures.
Compliance Documentation Package
You receive a full compliance package: BAA, data destruction certificates, chain-of-custody records, and a signed completion report.
FAQ
Frequently Asked Questions
Do you sign a Business Associate Agreement?
Yes. We provide a BAA for every engagement involving PHI-bearing equipment. Our BAA covers all subcontractors and is reviewed by our legal team regularly.
Which medical devices typically contain PHI?
MRI, CT, and PET scanners; ultrasound machines; digital X-ray systems; clinical workstations; PACS servers; ECG machines; infusion pumps with patient profiles; and any networked device that connects to your EHR.
What is your data destruction process?
We follow NIST SP 800-88 guidelines. Depending on the drive type, this involves overwrite, degaussing, or physical destruction. All destruction is documented with a certificate.
Are your staff HIPAA trained?
Yes. All personnel who may encounter PHI-bearing equipment complete annual HIPAA training covering the Privacy Rule, Security Rule, and Breach Notification requirements.
What happens if a breach occurs during transport?
We have a formal breach response protocol. In the unlikely event of an incident, we notify you within 24 hours and provide full cooperation with your breach notification obligations.